Privacy Policy

Last Updated: December 19, 2025

1. Introduction

Welcome to On Record. This Privacy Policy explains how we collect, use, and protect your information when you use our Discord bot ("the Bot"). By using the Bot, you agree to the collection and use of information in accordance with this policy.

2. Information We Collect

When you use the Bot, we collect and store the following information:

2.1 User Information

• Discord User ID: Your unique Discord identifier
• Discord Username: Your Discord username
• Discord Server ID: The unique identifier of servers where you use the Bot

2.2 Content Information

• Prediction Text: The content of predictions you create using the Bot
• Artist Names: Artist names you include in your predictions
• Timeframes: Timeframe information associated with your predictions

2.3 Activity Information

• Timestamps: When predictions are created, resolved, or expire
• Prediction Status: Whether predictions are pending, correct, or incorrect
• Resolution Information: Information about who resolved a prediction (admin users only)

3. How We Use Your Information

We use the collected information for the following purposes:

• To provide and maintain the Bot's functionality
• To track and display your predictions and statistics
• To enable admins to resolve predictions
• To display leaderboards and accuracy statistics
• To improve and optimize the Bot's performance
• To generate aggregated, anonymized usage statistics

4. Data Storage and Security

Your information is stored in a secure database. We implement appropriate technical and organizational security measures to protect your data against unauthorized access, alteration, disclosure, or destruction.

However, please note that no method of transmission over the Internet or electronic storage is 100% secure, and we cannot guarantee absolute security.

5. Data Sharing and Disclosure

We do not sell, trade, or rent your personal information to third parties. Your information may be shared in the following circumstances:

• Within Discord Servers: Predictions you create are visible to other members of the Discord servers where you use the Bot
• With Server Admins: Server administrators may view and resolve your predictions
• Legal Requirements: If required by law or to protect our rights, we may disclose your information to comply with legal obligations

6. Data Retention

We retain your information for as long as necessary to provide the Bot's services. Predictions and associated data are stored indefinitely to maintain historical records and statistics unless you request deletion.

7. Your Rights

You have the following rights regarding your data:

• Access: You can view your predictions using the Bot's commands
• Deletion: You may request deletion of your data by contacting us
• Correction: You can request correction of inaccurate information
• Portability: You can request a copy of your data

8. Children's Privacy

The Bot is not intended for users under the age of 13. We do not knowingly collect information from children under 13. If you believe we have collected information from a child under 13, please contact us immediately.

9. Third-Party Services

The Bot operates on Discord's platform and is subject to Discord's Privacy Policy. We recommend reviewing Discord's privacy practices at https://discord.com/privacy.

10. Changes to This Privacy Policy

We may update this Privacy Policy from time to time. We will notify users of any material changes by posting the new Privacy Policy on this page and updating the "Last Updated" date.

11. Contact Us

If you have any questions about this Privacy Policy or wish to exercise your data rights, please contact us through our Discord server or by creating an issue on our GitHub repository.